Often tender specification documents will include a template that the client wishes you to adhere to, but occasionally, you will be able to structure your tender response as you wish. These circumstances present a good opportunity to reflect the personal style and flair of your company, whilst ensuring that you are representing yourself in a professional manner.
From a business perspective, it’s an excellent idea to put together a tender document template which can be used to simplify the response process and elevate your tender application. Having a tender document template ensures that you do not overlook any important details and that your capabilities and company brand are accurately represented. Continue reading to discover exactly what to include in a
tender document template Australia.
Details
Every tender application you put forth must include certain information pertaining to your business and the job itself. These kinds of details are often listed in the RFT (Request For Tender) but as a general rule, when putting together a tender document template ensure you leave room for the following information:
• Your ABN
• Company profile and capability statement
• The price for each product and service you are proposing and an explanation as to whether these are fixed or variable
• Any conditions affecting the price
• Whether you propose to subcontract
• Proposed schedule
• GST and other taxes
• Applicable insurances
• Intellectual property rights (if relevant)
• References (from a reliable source)
Presentation
Presentation is a crucial element of putting together a tender application, and is often overlooked. Unfortunately, you can judge a book by its cover, which is why it is very important to spend time on the appearance of your template and application.
Ensure that the colour scheme you have selected is appropriate and that the typeface is clear and easy to read. Headings and subheadings are excellent tools to clearly delineate between sections, as are borders and text boxes.
When choosing a cover image for your template or application, ensure you go with a high-resolution photograph that accurately depicts your company’s products and services. You may wish to hire a professional photographer or purchase stock photos for this step.
What not to do
If the documents accompanying the tender application have included a template, then you must use this in your response. Using your own template may render your application invalid and indicates to the client that you are not able to follow instructions.
If a template has been provided, never change any details — regardless of whether you feel that questions are repetitive or redundant. Do not alter the order of sections or fix any grammar mistakes and spelling mistakes.
If you are confused by any details in the provided template or feel that important information has been overlooked, it is best to submit a formal clarification. Doing so indicates to the client a certain level of professionalism which may end up working out in your favour.
Using a tender document template in Australia is an excellent idea should you wish to streamline and elevate your tender application responses. Should you have any further questions, consider reaching out to a professional
bid and tender management team who will be able to provide assistance in creating a suitable template.
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